Executive Assistant to VP

Key Responsibilities

• Serve as the primary point of contact between executives, internal teams, and external clients
• Manage, monitor, and triage all incoming communications (email, calls, messages), ensuring timely and appropriate responses
• Draft, edit, and prepare professional correspondence, reports, and presentations
• Coordinate complex calendars, meetings, and frequently changing schedules
• Proactively identify conflicts, deadlines, and priority issues before they escalat(e)
• Arrange domestic and international travel, accommodations, and detailed itineraries for multiple executives
• Receive and interact with incoming visitors in a professional manner
• Schedule, coordinate, and prepare meeting rooms, including lunches and refreshments as required
• Prepare reports and documentation as needed
• Manage and reconcile executive expenses
• Support implementation and adherence to ...